Vendor Pop Up Info

Welcome to Sacred Leaf Westport Pop-Up

About Us

Sacred Leaf is a curated pop-up marketplace experience bringing together unique vendors, artisans, and entrepreneurs in Kansas City's vibrant Westport district. We create a premium, community-focused environment where quality products and professional vendors thrive.

Location: 4128 Pennsylvania Ave, Kansas City, MO

Session Times

We operate multiple sessions weekly. Choose the times that work best for your business:

• Friday Day: 11 AM - 7 PM

• Friday Night: 9 PM - 1:30 AM

• Saturday Day: 11 AM - 7 PM

• Saturday Night: 9 PM - 1:30 AM

• Sunday Day: 12 PM - 8 PM

Each session has 3 available booth spaces. Early applications secure preferred times.

Your Booth

What's Included

Each professionally appointed booth includes:

• 6 ft × 8 ft secure, dedicated space

• Dedicated electricity access

• Complimentary parking for vendors

What You Provide

• Your products (merchandise, goods, or services)

• Professional display setup and styling

• Clear, attractive signage and branding

• Payment processing equipment (card reader, etc.)

• Professional conduct and customer service

Pricing & Fees

Booth Fees

$100 per session

All-inclusive pricing covers your space, electricity, social media event set up, and parking. No hidden fees.

Pricing Examples

• 1 Session: $100

• 3 Sessions: $300

• 5 Sessions (weekly recurring): $500

• 10 Sessions: $1,000

Payment Terms: Due within 48 hours of approval. We accept all major payment methods.

Commission Structure

10% Commission on Gross Sales

This is a straightforward revenue-sharing model. For every $100 in sales you make, we collect $10.

Example: $500 in sales = $50 commission

How Commission Works

The process is transparent and simple:

1. During Session: You operate your booth and ring up sales normally

2. At End of Session: You report your total gross sales to our team

3. Invoice Calculation: We calculate 10% of your reported revenue

4. Payment Processing: You receive an invoice after your session(s) complete

5. Settlement: Commission is due within 30 days of invoice date

6. Payment Methods: We accept ACH transfer, check, or card payment

No surprise charges. No hidden costs. Just a fair partnership.

What You Need to Get Started

To apply and be approved as a Sacred Leaf vendor, you'll need:

• ✓ Valid Business License (current and in good standing)

• ✓ Certificate of Insurance ($1M minimum liability coverage)

• ✓ Sales Tax Registration or Tax ID (EIN, state registration, etc.)

• ✓ Payment Processing Capability (ability to accept card payments)

• ✓ Professional Booth Setup (clean, organized, branded display)

• ✓ Agreement to Our Terms (vendor agreement and policies)

All of these will be submitted as part of your application. Don't have insurance? We can point you to affordable options.

Application Process

Step-by-Step

Step 1: Submit Application
Complete our online vendor application form. Tell us about your business, products, and which sessions interest you.

Step 2: Upload Documents
Provide links to (or upload to Google Drive and share):

• Business License

• Certificate of Insurance

• Tax ID or Sales Tax Registration Certificate

Step 3: Review Period
Our team reviews your application carefully. We typically complete reviews within 3-5 business days.

Step 4: Receive Decision
You'll receive an email notifying you of approval or any questions we have.

Step 5: Payment & Confirmation
Once approved, you'll receive a payment link. Complete payment within 48 hours to secure your booth. Your booking is final once payment is received.

Step 6: Pre-Event Details
You'll receive check-in instructions, setup guidelines, and day-of logistics before your first session.

Application Timeline

• Submit application: Day 1

• Review period: Days 2-5 (typically 2-3 days)

• Payment deadline: Within 48 hours of approval

• Booth secured: Upon payment receipt

Prohibited Items

Sacred Leaf maintains high standards. The following items cannot be sold:

• ✗ Illegal goods or counterfeit merchandise

• ✗ Alcohol or tobacco products (any form)

• ✗ Weapons of any kind

• ✗ Hazardous materials or dangerous items

• ✗ Items promoting hate, discrimination, or violence

• ✗ Sexual or adult-only content

• ✗ Items violating intellectual property rights

• ✗ Live animals (except certified service animals)

• ✗ Anything deemed unsafe, inappropriate, or inconsistent with our brand

Consequences

Violation of these policies results in:

• Immediate removal from the event

• Permanent ban from all future Sacred Leaf events

• No refund of booth fees

We take this seriously to maintain a safe, welcoming community space.

Day-Of Guidelines

Check-In (Arrive 30 minutes early)

• Report to our registration desk upon arrival

• Confirm your booth assignment

• Receive any last-minute updates

• Set up your booth with time to spare

Important: Late arrivals may forfeit your booth space if we cannot accommodate.

During Session

• Maintain Professional Appearance: Your booth should look organized, clean, and branded at all times

• Engage Respectfully: Be friendly, professional, and welcoming to all customers

• Process Payments Accurately: Ensure all transactions are handled correctly

• Keep Booth Neat: Manage product displays throughout the session

• Follow House Rules: Respect all Sacred Leaf policies and procedures

Check-Out (Within 45 minutes after session ends)

• Break down your booth promptly

• Pack all items and leave area completely clean

• Report your final sales total to our team

• Load out and depart

• Leave the venue in excellent condition

Booth Setup Tips for Success

Professional Setup (Highly Recommended)

• Organized displays: Arrange products clearly and accessibly

• Clear, attractive signage: Tell customers what you sell and your prices

• Branded materials: Use your business name, logo, and colors

• Good lighting: Highlight your products effectively

• Easy product access: Make it simple for customers to see and purchase

• Business cards: Always have contact info available

What to Avoid

• ✗ Cluttered or disorganized displays

• ✗ No signage or unclear branding

• ✗ Poor lighting (dark or dim booth)

• ✗ Blocked products or difficult access

• ✗ Unprofessional appearance or demeanor

First-Time Vendor Evaluation

Our team evaluates first-time vendors on booth quality, professionalism, and customer engagement. A strong setup increases your chances of approval for future sessions. Poor presentation may result in re-evaluation for subsequent bookings.

Legal & Insurance

Why Insurance Matters

We require $1M minimum liability insurance to protect all parties. This is standard for events and venues nationwide.

What Insurance Covers

• Personal injury at your booth

• Property damage claims

• General liability protection

• Vendor protection

Getting Insurance

Many vendors use affordable online options like:

• SCORE mentoring programs

• Local small business associations

• National vendors like Next Insurance or Hartford

Typical cost: $15-40/month for event insurance.

Vendor Agreement

Our vendor agreement covers:

• Terms and conditions

• Commission structure details

• Liability and responsibility

• Code of conduct expectations

• Payment terms and schedule

• Cancellation and refund policies

You must review and sign the agreement before payment.

Vendor Success Tips

Before Your First Session

1. Test Your Setup: Practice displaying your products at home

2. Prepare Signage: Print clear, professional signs with prices

3. Organize Inventory: Plan how you'll stock and arrange items

4. Set Up Payment: Ensure your card reader works and is charged

5. Plan Logistics: Know your route, parking, and arrival time

6. Pack Extras: Bring bags, tape, chargers, and backup supplies

During Your Session

1. Arrive Early: 30 minutes gives you time to set up without stress

2. Engage Customers: Say hello, answer questions, build relationships

3. Track Sales: Keep accurate records for commission calculation

4. Stay Professional: Maintain a positive, welcoming demeanor

5. Manage Energy: Take short breaks, stay hydrated, stay engaged

After Your Session

1. Report Sales Accurately: Honesty builds trust

2. Request Feedback: Ask our team how you did

3. Plan Next Steps: Book your next session or adjust your approach

4. Follow Up: Thank customers on social media

5. Prepare for Next Time: Reflect on what worked

Contact & Questions

We're here to help! Reach out anytime with questions, concerns, or feedback.

Email: 

vibes@sacredleafkc.com

Address: 4128 Pennsylvania Ave, Kansas City, MO

Response Time: We aim to respond to all inquiries within 24 business hours.

Ready to Join Sacred Leaf?

We're excited to have you join our community of quality vendors and entrepreneurs. The Sacred Leaf Westport Pop-Up is more than just a marketplace—it's a gathering place for customers who value local, unique, and authentic products.

Questions before applying? Email us. We're happy to chat.

Ready to apply? Fill out the vendor application form and we'll take it from there.

See you soon!